Sports club software is revolutionizing the way owners, administrators and coaches run their clubs. Often times, running a sports club comes with stacks of paperwork and manual effort that can keep owners and coaches from doing what they love. So naturally, it can be frustrating for administrators to find themselves playing catch-up after a busy registration period or for coaches to get stuck behind a desk consolidating paper evaluations at the end of a season.
To help, our Uplifter team has put together a list of the Top 7 Time-Saving Tools for Sports Clubs.
These tools have helped sports clubs save up to 24 hours per week by simplifying administrative work. They’ve also helped clubs consolidate mountains of paperwork, down to a single manageable binder to streamline operations.
Read on to learn how your club can benefit from these tools, and how each tool works together to boost efficiency. Spoiler: we think we saved the best for last.
1) Set-it and forget-it automated club registration
Eliminate long lines on registration night by automating your registration processes online.
When you use leading edge sports club software to automate your registrations, you empower time-strapped club administrators to set-it and forget-it. Once admins set registration dates for the classes your club offers, they can sit back and watch. As soon as your class registration opens, payment processing takes over and signups can come-in around the clock. This means no line-ups for your members and their families, which is a sure-fire way to increase customer satisfaction.
Intuitive sports club software solutions like Uplifter also automate important registration functions, such as creating waitlists and automatically notifying the next waitlist customer if a spot opens up.
2) Eliminating signup errors with class restrictions
One of the most time-consuming administrative tasks is fixing incorrect participant registrations. If you’ve used paper or simple web registration forms before, you may have experienced the confusion of discovering participants registered for incorrect classes. You might have said to yourself, “why did Sally’s Mom sign her up for Men’s Competitive gymnastics when she should be in Girls Recreational?” Often, it’s a simple error or oversight. But when enough errors like this pile up, administrators can find themselves wasting precious hours phoning parents and manually correcting class registrations.
By using intuitive sports club software like Uplifter, you can eliminate these errors by setting automated registration restrictions for age, gender, and class prerequisites. Your club’s custom restriction settings will prompt members to fix errors before they can submit their registration. It’s another hands-off solution that saves a ton of time!
3) Sports club software with fully automated discounting
New sports club software systems can automatically apply discounts for multi-student families, multi-program participants, early bird registrations and more!
Administrators can easily create new discounting rules for their sports club software to apply during the checkout process. Your members and their families will be thrilled to see discounts automatically added to their checkout cart. Just like the set-it and forget-it registration process, your club can passively watch as the system works its automated discount magic.
4) Intuitive automated sports club scheduling
It’s Friday night, and your club’s new season seems like it’s already flying by. You’re running more class offerings than ever. Finally, four weeks after registration your part-time administrator tells you they’ve caught up on their workload but…they’ve noticed something odd. Monday is a National holiday but your club still has all of the regular classes scheduled. Your admin team had been so busy no one realized until it was too late to adjust the class schedule and pricing!
Using intuitive club software tools, clubs can prevent scheduling errors like this from happening before the season starts. All you have to do is set club exception days and holidays to block-out specific days from programming. Setting an exception day only takes a minute but it can save your club from big headaches.
5) Customizable automated prorated fees
Struggling to manage and properly charge for late signups? Using customizable automated prorated fees, your sports club software can automatically calculate how much it costs for students to register for a class after it’s already begun. These adjusted fees will then be presented to new users in place of your regular programming fees during signup.
The end result? Your club can continue to collect new registrations throughout the season with accurate accounting.
6) Sports club software with automated overdue fee reminders
No one likes chasing members for their overdue fees, but you also can’t put it off. Your club needs to maintain appropriate cash flows and the last thing you want to do is pull a member out of your programming. So, how do you easily recover overdue funds?
Automate your overdue fee reminders with modern sports club software. Using a solution like Uplifter, your members can be alerted by email about upcoming payments and overdue payments. This not only takes an unpleasant task off your administrators’ plates, it also ensures your reminders are sent consistently, without any hesitation. At Uplifter we’ve seen businesses recover tens of thousands of dollars’ worth of overdue payments in short order. It’s a true game-changer.
7) Save hours’ worth of work by duplicating season setups
Powerful automated sports club software can be customized in numerous ways to meet the specific needs of your club. Each customization can save hours of time and even unlock new revenues. The accumulation of these optimizations translates into massive time savings and growth. So, for Uplifter it just made sense to build a season cloning feature.
Using the season cloning feature, sports clubs can multiply their growth-focus and time-savings by copying entire program offerings from one season to the next. This means, all of a club’s automation settings are copied over with a few clicks! Administrators can then quickly edit cloned seasons to add any new classes or alter old ones. Finally, administrators can be freed up to focus on growth tactics for your club.
Summary: Save Exponential Time and Effort with Automated Sports Club Software
This article covered just 7 of the many powerful ways that leading-edge sports club software can help save your club, school or studio a ton of time. When your sports club software can easily automate discounting, scheduling, prorated fees, and overdue fee reminders, all while reducing registration errors in a set-it and forget-it format; you’ll be able to say goodbye to common administrative headaches and focus on the growth of your club.
Of course, when you can replicate these benefits from season-to-season with a few simple clicks, your benefits multiply!
To learn even more ways that leading edge software can save your club time, contact us. At Uplifter, it’s our mission to help club owners, admins and coaches save time and effort, so they can focus on elevating the confidence and capabilities of today’s youth.
